Executive Assistant & Office Manager

Role Description

The proposed role represents an opportunity for an enthusiastic and highly organized person looking to further develop their career in the asset management industry by assisting the Senior Management as well as by taking care of the Geneva Headquarters.

As Executive Assistant, you will be assisting the CEO and several Senior Managers of the Executive Committee in their daily administrative tasks as well as providing administrative support as needed to the Sales & Marketing Team based in Geneva headquarters.

As Office Manager, you will be responsible for the daily management of the Geneva Headquarters ensuring smooth running of the office, including maintaining sufficient supply levels of all consumable and liaising with office suppliers.

The successful candidate must be highly self-motivated and able to work independently while being a team player. The successful candidate must also possess a professional demeanor, have high attention to detail, strong execution skills, exceptional verbal and written communication ability, particularly in English, French and Italian.

Main responsibilities

Executive Assistant responsibilities

  • Providing secretarial and administrative support to the CEO and to the Senior Management
  • Organizing and coordinating national and international travel arrangements (flights and hotels booking)
  • Organizing and preparing internal and external meetings as well as the related documentation/presentations as needed
  • Expense & Compliance management
  • Coordination of board and Executive Committee meetings
  • Rewriting board meeting minutes from audio recordings and taking minutes of various sub-committees
  • Managing incoming emails and correspondence in English, French and Italian, screening phone calls and mail processing (postage, express couriers, etc.)
  • Welcoming visitors, management of conference rooms and video conferences
  • Administrative support as needed to the Marketing team
  • Supporting the organisation of Roadshows
  • Expense & Compliance Management
  • Arranging entertainment, flights and accommodation (ad hoc)
  • Organizing marketing materials (document: factsheets, brochures and Ipad) for Sales 1-1 meetings (ad hoc)

Office Manager responsibilities

  • Ensuring sufficient supply levels of all consumable (office supply and food)
  • Liaising with office suppliers and cleaning company
  • Responsible for managing office badges and access to the office
  • Managing office moves
  • Storage management
  • Printing of Business cards


  • 3+ years’ experience in a similar role
  • Bachelor’s Degree; Advanced Degree, or advanced certificate
  • Excellent verbal and written communication skills in English, French and Italian
  • Proficiency in Microsoft office applications (Work, Excel, PowerPoint and Outlook)


  • Very good interpersonal skills and service oriented
  • Timely and well organized
  • Strong execution skills
  • Proactiveness
  • Discretion

Occupancy: 100%

Location: Geneva

If you are interested in this position, please submit your application to rh@ram-ai.com including your resume and cover letter.